Case study · Healthcare

Transforming DME Workflows for Faster, Compliance-Ready Care

A wearable diagnostics innovator cleared fax-based referral backlogs with a dedicated Fusion CX documentation team in Cebu, speeding up Home Sleep Test orders with a repeatable, HIPAA-ready workflow.
Transforming DME Workflows for Faster, Compliance-Ready Care
16 agents
dedicated healthcare documentation team in Cebu
Client
Next-generation MedTech company in wearable diagnostics and remote monitoring
Industry
Healthcare · MedTech and DME
Services
Fax intake and sorting, non-order management, workflow routing, accuracy audits
Delivery
Offshore, Cebu, Philippines
The results

Faster, cleaner order intake.

Outcomes of the dedicated documentation program.
16 | billable agents in Cebu, Philippines 3 | specialties supported: neurology, sleep, cardiology 4 | intake workflows: sorting, follow-up, routing, QA
01Challenge

Digital products, paper-based workflows.

Physician offices submitted test referrals and documentation mainly by fax. Internal teams were overwhelmed reviewing, verifying and following up on thousands of documents each month, delaying patient testing.

Manual fax volume

High volumes of non-standardized documents.

Slow validation

Time-consuming order checks and follow-up.

Delayed testing

Missing information held up Home Sleep Tests.

Backlogs

Administrative delays hurt provider and patient satisfaction.

02Solution

A dedicated documentation team in Cebu.

Fusion CX deployed a dedicated healthcare documentation team in Cebu, Philippines, with 16 billable agents managing end-to-end intake and referral validation.

Fax intake & sorting

Categorizing orders as complete or incomplete.

Non-order management

Requesting missing prescriptions, insurance and notes.

Workflow routing

Escalating urgent cases for immediate follow-up.

Accuracy audits

QA checks for medical and billing compliance.

03Impact

Faster referrals and more complete orders.

Turnaround time for validating and initiating Home Sleep Test referrals dropped significantly, and order completeness improved at intake, reducing follow-up touchpoints.

The team created a repeatable, auditable workflow supporting HIPAA compliance, delivered seamless support across neurology, sleep and cardiology, and freed internal clinical resources to focus on patient care and innovation.

Accuracy is the new speed: timely order processing depends on the quality and completeness of intake.

04Key insights

What other programs can take from this.

  • Even fax-based workflows can be optimized through structured processes and trained back-office teams.
  • High-volume, compliance-sensitive processes like fax intake can be standardized across departments.
  • Clinical teams thrive when administrative burdens are reduced and workflows are consistent.
Download the full case study

In this case study, you’ll see:

The fax-based workflow challenges slowing a MedTech pioneer’s operations
Our proven intake, documentation and routing approach
How speed, accuracy and compliance drove better outcomes
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MedTech Wearable Diagnostics Company
Case study · Healthcare

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